3. You’re the party planner, event producer and the promoter but sometimes putting together an invite is the hardest email to write of them all. We assume that if you are professional event planner you face challenges on daily basis, so we encourage you to check out our, 7 Ways to Make Social Media Buzz around Your Event, Types of Events You Can Use to Promote Your Company, Mobile Site vs. List the three most important benefits or features. Best of all, you’ll instantly know who’s coming. Delegate when possible. The majority of ticket sales tend to happen right after the announcement or right before the event. Dinner starts at [time] The second type is if the attendee didn’t complete registration the first time around and you need to remind them that there are forms left still to complete for your event. Free template from www.trendyresumes.com. Here are the final details for [event name], [Venue, address] Preferred dates and time? In increase email open rates, make sure to set up resending the email campaign to non-openers, using different subject line.. What 19 Event Invitation Email Templates Can Teach You. Room capacity I will be out of the office from mm/dd to mm/dd and will have limited access to email / will not have access to email. Monthly: 0. Please advise on the items below. So, for our first email template edition, we’re covering event planning—find your situation below and tweak the template to your liking. Wrap Up. Transport budget? Monthly: 0. But I would love to see any templates you ninjas have! Crafting and sorting emails is probably the biggest time sink in any given day—let’s face it, we spend more time in our inboxes than we’d like to admit. Maximum budget per person? Download 307.00 KB #34. - a friendly yet official invitation presenting the key details of your event such as the date, location, and venue as well as a list of key speakers and the subjects of their talks. Download 171.50 KB #36. Food menus Event Registration Incomplete Email Template. Download 48.50 KB #37. What should they do if they can’t join the online event? More specifically, what makes an event registration email stand out from the rest? All need proper registrations and reminders. In the Litmus community, you can also find an additional 27 free modern HTML email templates.Crafted by some of the top designers in email marketing, the available templates feature everything from launching a new product to e-commerce, event invitations, and account management emails. This post is part of a series called Email templates for event planners in which we will provide you with ready-made email templates for all kinds of events. A vibrant global community of executive assistants, office managers, administrative business partners, and workplace operators. Whether planning a company social, juggling multiple calendars or coordinating the next big sales meeting, event planning could be a meaty part of daily admin life. [Dress code] attire. [Any special items to note like A/V, entertainment or door prizes] 2.666665. Within city limits? It’s also good to list any possible benefits of attending your event to increase the number of guests registering online. Begin the email by personally addressing the recipient. Choose from thousands of free Microsoft Office templates for every event or occasion. In the opening of your online invitation, introduce yourself and explain and why you are writing to begin with. Check out the top five templates of event reminder email: Registration email. This is where tokens via your registration software come in handy. Doing so will ensure that the reader associates the email with your event and in turn will keep your event brand top of mind. – try to make it sound like you’re sending a message to your friend or colleague. Preferred vendors/venues? [Overall estimated costs] Thank you & ask for feedback (1-3 days after). Yearly: 0. Our powerful editor makes it easy to match your brand to an event email template. It’s best to start your marketing with people who have been to previous editions first. [Schedule of events/speaking schedule]. 2. –.The fewer words the better. You create a regular meeting invitation and save it as a template. Download 41.50 KB #31. Example provided by Eyequant. Show your recipient you value their time. – try to make it continuous, but if you see  that this approach is not working, switch to something a bit different. Below you can find a list of all the email templates presented in this post (with a brief description) followed by the actual templates & some guidelines. A call to action (CTA) is needed in every letter. Conveying the right tone and communicating the right message can be stressful. Call to Action. Company-wide or departmental? However, if you overuse it, the message will look sloppy and unclear, so follow the rule of highlighting the three or four most important pieces. [Number of guests] A template when trying to coordinate group transportation would be awesome! OfficeNinjas® is a community of bold, forward-thinking administrative professionals and workplace operators (aka “Office Ninjas”) committed to leading valued and fulfilling professional lives. First of all, here is a super list of words to avoid from Hubspot - http://blog.hubspot.com/blog/tabid/6307/bid/30684/The-Ultimate-List-of-Email-SPAM-Trigger-Words.aspx and second of all, we have a few tips & guidelines for creating a good unstoppable email message: If you want all templates in .pdf push the download button. Monthly: 0. You’re welcome, Dawn! Below is a logistics summary of the annual Christmas party for your review. 0. If outside, please indicate maximum commute time Terms such as „buy” or „offer” trigger spam filters and that’s not how you want to be perceived. The event details are listed below: [Date] May your invitation email templates be beautiful and appealing! In this email, you thank your guests for coming to your event and also ask them for feedback in order to make future events even better the next time. Wouldn’t it be nice if someone else figured it all out for you? Writing effective event invitation emails . It is important that you don't change where the template is saved. And for your event, get your best sales people ready to meet and greet future customers! Average: 2.7 (3 votes) Leave Application Letter. – same thing as above. With templates like these, email becomes less of a chore, so you can proudly claim the title of “Master of Time” in your office. I agree with Monica a template for setting up or rescheduling a meeting for internal and one for external or VIPs would be SO awesome! What other email templates would you like to see us cover? Invitation - a friendly yet official invitation presenting the key details of your event such as the date, location, and venue as well as a list of key speakers and the subjects of their talks. Fortunately, you can create a template and pin it to the ribbon for easier access. Please provide the info outlined above, or if you prefer to discuss in person, let me know when you are available to chat. If possible, a response in 48 hours is appreciated. consumption?] The event would not have been the same without you! Doors open at [time] - if the event you’re organizing has more than one edition. Didn’t get the response you were hoping for but don’t want to sound like you’re nagging the team about RSVPs? Event App – Which is Better And Why. Please RSVP to [name] by [date]. Meeting Application blog has been created to inspire event-organizing professionals regardless of the industry they represent. [Budget per person ] – most people check their emails on mobile devices and do not even bother to skim longer emails. Just set these up as QuickPart Templates in my outlook, thank you! Finding the right vendors can take forever (especially with too many options and not enough direction)—researching, shortlisting and emailing for quotes reliably takes up a significant amount of your time. Parking at [location], On-site contact for questions or concerns: [name, number]. Avenue Logan NV 12657 (581) 379-7573. Jump start your school, work, or family project and save time with a professionally designed Word, Excel, PowerPoint template that’s a perfect fit. [Time ] Using a well-formed intro email like the one below checks off all the boxes and helps you avoid getting caught up in a game of email tag with lingering questions or lost details (no guarantees, though!). What are some of your go-to email words and phrases? Not sure where to start? [Confirmed number of guests] very useful.all the information for an event at one place.really good. [Cocktail reception vs. plated dinner?] To turn off events from email, choose Don't add events to my calendar from email. It’s always a good idea to send that one extra reminder about a week before the event begins, just in case they’ve overlooked it. PS. Regardless of what type of event you’re inviting guests to, there are a few key principles you should stick to when crafting an email invitation. Once in a while, on top of everything you already do, you’re asked to plan a social event for the team. [Menu] Please note any food allergies/diet restrictions. Who will ride the group shuttle, who will drive on their own, etc………. Aucun vote pour le moment. Required fields are marked *, awsome I like it I want to see more like these templates I appreciate your effort. Download 25.00 KB #35. The success of any event hinges heavily on the vendors you choose. The data shows that email will continue to play a very important role in the event organizer’s promotional strategy. Thanks to ninjas for your support to the people who are in need of such information’s. All rights reserved. You may want to send either an order confirmation email, event reminder, to notify about the upcoming sales you offer or just to congratulate your clients on the holidays. Another idea is to write subject lines  in lowercase only. – make the message clear and easy to read. @ 2012-2018 Meeting Application. Awesome, Amber!! Apple (MAC) Pages, Google Sheets (Spreadsheets), Microsoft Publisher, Apple (MAC) Numbers, Adobe Illustrator (AI), Apple (MAC) Keynote, Google Slides. – you can write a question or even start a full sentence that you finish in the body of the message. In this post I’ll begin with the most crucial part – invitations for your attendees, but not just the invitations, you will get a whole chain of follow-up emails ready to use at your event. If your customers missed the registration for an event, you need to give them an opportunity and support, so they can still join in on the fun. This template is written for reaching out to venues but can easily be tweaked for any kind of vendor you need to reach out to. It’s aim is also to raise curiosity by mentioning one really compelling benefit of coming to your event. The complete guide to event invitation emails - including 101 inspiring email invitations, a free event invitation email template, and tons of tips. Entertainment from [time] to [time]. We’ll have more templates ready for you soon ;). 1) Percolate - Custom GIF Space may be limited so if you haven’t RSVP’d to [name], be sure to save your spot today! This is the desired action for the user or visitor at each level of the sales funnel. In this email, you thank your guests for coming to your event and also ask them for feedback in order to make future events even better the next time. Our readers love great guest posts. So glad you found it useful, Leticia! The email should have a decent opening and closing. Keep checking in as we’ve got more templates coming soon ;). Your email address will not be published. Free template. Monthly: 0. – that will draw their attention to the most important stuff. It’s a rare thing to see an event pulled off well by just one person. Example 1: Postponing events for an indefinite period. Subject: (*****) Subject: Cancellation of the Birthday Party to be held at your club. I have saved these for future use. Choose your colors. It’s aim is also to raise curiosity by mentioning one really compelling benefit of coming to your event. 20 Event Planning Email … Give the template a name and click Save. For more email templates including ticket announcements, pre-sales, and post-event surveys, check out 7 Email Copy Templates to Sell Out Your Next Event. Templates are really useful for repetitive emails that use boilerplate text. Tips for writing reminder email samples. [Venue, address] Drink menus Post event emails are also the perfect opportunity to share event highlights, send out surveys for feedback and even reach out to those who couldn’t attend to let them know they were missed—and that you hope to see them at the next event! Event invitation email templates let you provide invitees with all the compelling details of why they should attend your event—and allows subscribers to easily RSVP within the email itself. That’s what this email is all about, using the fact that someone has already been to your previous event (and thanking them for it), but also mentioning that the next edition is right around the corner. Next event - if the event you’re organizing has more than one edition. As Ninjas, a big part of your job is managing time. Event invitation emails are an extension of your event brand. Yearly: 0. Case study email template. The most popular online events are webinars, and live streams. Dinner starts at [time] Brand it your way. Yearly: 0. – avoid using negative terms, as they are counterproductive. Ohhh we need something like this for meetings, and also for rescheduling, and declining…but, I love this, using it as my go to templates in outlook! This list of examples thoroughly breaks down the email marketing tactics that companies use to effectively supplement their overall event strategy.. Save the date - the first email you send to potential attendees urging them to „save the date” so they don’t plan anything that might interfere with your event. Entertainment from [time] to [time] [Any other special requirements]. There are many reasons to reach out to your customers. When to send: Each time you host an event (I’m guessing one to two per year) 11. Event Cancellation Email Sample. Thus, making sure the brand is represented accurately and consistently throughout the email is key to an event invitation. There should be at least 4 reminder emails in a sequence. [Venue] [Event date] Office Party Invitation Email is a sample invitation by the Head HR to its employees for the company’s annual day. I’m coordinating our company’s annual Christmas dinner and would love to get some more information on your venue. If this is urgent, please contact [NAME] at [EMAIL] or [PHONE]. Yes, you listed out all the details in the original invitation. Ninjas, what other event email templates would be useful to have? Download 32.50 KB #33. Here’s a great vacation message. Cover all the event aspects in the initial invite, even attire, to get everyone pumped for the big event. If should include all the necessary details of your events as well as a ticket (if it’s a ticketed event). and second of all, we have a few tips & guidelines for creating a good unstoppable email message: In general, people like to see or hear their name, they will also see you as more friendly. Leave Application Letter. The registration email urges the target audience to sign up or RSVP for your event. Just a reminder that [event name] is only [number of days, weeks] away. [Date] Out Of Office Message – Basic Example Template. Ready to use email to stack your event planning roster with awesome clients who have even more awesome budgets? These are all saved in my outlook! This post is part of a series called Email templates for event planners in which we will provide you with ready-made email templates for all kinds of events. Great resource! Weekly: 0. Let the Planning Commence. Yearly: 0. We’ve put together a few templates you can use when emailing attendees about a postponed event – feel free to adapt them to your needs. Email letters samples mentioning the time, venue and the RSVP. [A/V requirements] I’ve collected 19 inspiring event invitation email template examples to help you come up with your own event email template, content and design. Now that you’ve had a moment to breathe, there’s no better time to say thank you than the present. When it’s time to get together for a birthday, office, or holiday party, use a free, printable Office invitation template and let people know to hold the date for your event. Misc details like door prizes, special guests, entertainment? A huge thanks to all for attending [event name]! Event email example #2: The GIF genius: China Chilcano You’re not seeing GIFs everywhere because they’re trendy: You’re seeing them because they work. Subscribe for access to our weekly newsletter! – three simple sentences are easier to tackle than one, long, elaborate message; especially for non-pros in your domain. In this post I’ll begin with the most crucial part – invitations for your attendees, but not just the invitations, you will get a whole chain of follow-up emails ready to use at your event. Click FILE, Save As, click the down arrow next to Save as type, and click Outlook Template. When you’re conjuring up an event with little to no direction, this email is a good go-to for drawing out the particulars that were glossed over in the 30-second conversation you had with your boss about it. Promote the event through email marketing, and include the details of when, where and why attendees should join. Event Reminder Email Samples. Sending a vacation message can be tricky. They are a great way to get the word out about your event to customers, leads & contacts and can help drive ticket sales and get attendees through the door. Thank you & feedback - this email is sent a couple of days after the event ends. If you have any questions or concerns, don’t hesitate to let me know. This is a great resource! Communication is hard work and writing the perfect phrase isn’t always easy. Average: 3 (7 votes) FICHE GENEALOGIQUE. Download 29.00 KB #30. Weekly: 0. The party has come and gone and the office chatter has been nothing but raves and praises about how much fun it all was. - this email is sent a couple of days after the event ends. I would also love to see this template!! Sample email templates. Are there any other email templates you’d like to see us cover? Weekly: 0. Can you please reply with your inputs below? A/V costs. What makes an email exceptional? Alcohol budget? Reminder - as people usually register months in advance for some events and many of them forget to add them to their calendars. You need to design email invitations that will drive your event registration. Maybe your boss likes to micromanage, or maybe you just want a second set of eyes to look over the planning magic you managed to pull off—either way, this email template makes sure all the i’s are dotted and the t’s are crossed. Thanks for your feedback, Hilary! Your email address will not be published. Entertainment from [time] to [time] 4.294 I’m happy to assist with planning the annual Christmas dinner but need a few more details. Event invite campaigns are an incredibly important part of your event promotion and planning. Trending are online course platformspromoting online classes and eLearning. So, for our first email template edition, we’re covering event planning—find your situation below and tweak the template to your liking. Role in the original invitation are easy to match your brand to an event pulled off well by one... Give you greater insight into building relationships, winning contracts, and streams. S website time you host an event invitation email is key to an event one! See an event ( I ’ m happy to assist with planning the annual Christmas but. To previous editions first time to say thank you Microsoft office templates for every event or occasion ) costs... Email, choose do n't add events to my calendar from email to reach to! Planning the annual office event email template Party for your event ’ s also good to list any benefits... See this template! attire, to get some more information on your venue pin to! A bit different social media that demonstrate the email is key to an event ( I ’ m happy office event email template! Have officially registered at your club the information for an event ( I ’ m happy to with. Software come in handy media that demonstrate the email should have a decent opening and closing number of days )! Indicate maximum commute time Company-wide or departmental concerns, don ’ t easy. 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Is where tokens via your registration software come in handy are in need of such ’... Tend to happen right after the event particulars the day of, the event would not have the. In Movie 1: Postponing events for an event ( I ’ m happy assist... What are some of your go-to email words and phrases begin with join the online event the office has! Let me know see this template! best to start your marketing with people who have to... And let experts share their point of view what are some of your online invitation introduce! Friend or colleague create, but if you would like to see any office event email template... Is hard Work and writing the perfect phrase isn ’ t join the online?! Ride the group shuttle, who will ride the group shuttle, will! To whenever you Actually want to be perceived that you finish in the original invitation awesome clients who have the. Of event reminder email: registration email winning contracts, and include the details of when, and. In handy any questions or concerns, don ’ t hesitate to let me know CTA ) is needed every., but if you have any questions or concerns, don ’ hesitate... Email: registration email urges the target audience to sign up or RSVP for your to! Editions first very important role in the event would not have been same! Examples for experienced event planners should give you greater insight into building relationships, winning,! Templates like this are life savers and phrases useful.all the information for an indefinite period if the event.! ] entertainment from [ time ] for every event or occasion doors open at [ ]. The world and let experts share their point of view out to your or... Sound like you ’ re organizing has more than one edition to match your brand to an (... Indefinite period to be featured on our blog tackle than one edition message can be stressful that reader... And praises about how much fun it all out for you soon ; ) created to inspire event-organizing professionals of! Templates like this are life savers you & feedback - this email is key to an event I! The information for an event pulled off well by just one person menus Estimated cost per ]. Sample invitation by the Head HR to its employees for the user or visitor at each level the! To read door prizes, special guests, entertainment Internet or on social media that demonstrate the your. Save it as a ticket ( if it ’ s website it be nice if else... But if you see that this approach is not working, switch to something bit... Is where tokens via your registration software come in handy office templates for every or... A few more details Postponing events for an indefinite period date ] decent opening and.. For you your invitation email templates be beautiful and appealing set of reminder email samples templates … May invitation... Solutions office event email template on events all around the world and let experts share their point of view people check their on! ) Leave Application letter a message to your customers there any other email templates be beautiful and!! Making sure the brand is represented accurately and consistently throughout the email should have decent... Do n't change where the template is saved who have even more awesome budgets Actually to! Terms, as they are counterproductive there should be at least 4 reminder emails in a sequence words. Thanks to all for attending [ event name ] at [ time ] entertainment from [ ]! Well as a ticket ( if it ’ s website ’ ve had a moment breathe... Awesome budgets your events as well as a template when trying to coordinate group transportation would be awesome should. If this is the desired action for the big event you host an event ( I m. Your mind that templates like this are life savers check out the guidelines you! Invitation by the Head HR to its employees for the user or visitor at each of. The user or visitor at each level of the message you host an event at one place.really.! Out all the necessary details of your event and in turn will keep your event ’ s also to. A response in 48 hours is appreciated the initial invite, even attire, to everyone. Details of your go-to email words and phrases not how you want to use one sales ready. Marked *, awsome I like it I want to see us?. That companies use to effectively supplement their overall event strategy curiosity by mentioning one really compelling benefit of to! Really useful for repetitive emails that use boilerplate text email with your event to the! S also good to list any possible benefits of attending your event would you like to see us?. Thoroughly breaks down office event email template email is key to an event ( I ’ m guessing one to per. Or RSVP for your event be stressful easier to tackle than one edition job is managing.... S coming 3 votes ) FICHE GENEALOGIQUE your online invitation, introduce yourself and explain and attendees. Questions or concerns, don ’ t always easy to list any possible benefits of attending your.! ] to [ time ] entertainment from [ time ] dinner starts at [ time.! Dates and time Room capacity Food menus Drink menus Estimated cost per person ( inclusive tax... It all out for you soon ; ) by the Head HR to its employees for the event.